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Plenty of candidates arrive as a PDF: a referral forwarded by a client, an application from a job board, the stack from a career fair.

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Where it lives

Import CV sits in two places: at the top of Candidates, and directly in every job’s pipeline pool — so a CV can enter the database and land on the right mandate in one motion.

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What the parse does

Import CV dialog

The Import CV dialog

Yena reads the document and builds the record: name, title, contact details, experience timeline, education. You review the result before it saves — the parse is a head start, not an act of faith. From there the record behaves like any other: tabs, files, AI Intelligence, with the original document attached under Files.

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Photo and date of birth

A German-style CV usually carries a portrait and a birth date, and a client-ready profile is expected to show both. The import reads them:
  • Photo. If the CV has a portrait on its first page, it becomes the candidate’s profile photo. PDF and Word files both work.
  • Date of birth. Written as 12.03.1985 or 1985-03-12, with or without a label such as Geburtsdatum, geb. or Date of birth, it lands in the Date of birth field on the record. Yena never guesses a birth date from an age or a year alone: if the CV does not state it, the field stays empty.

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Fill, never overwrite

A CV import only fills fields that are empty. A photo you uploaded yourself, a birth date already on the record, a phone number a colleague typed in: none of them are replaced by a later CV. The same rule applies to the LinkedIn extension and to the Sourcer, so a candidate who arrives through several doors ends up with one consistent record.

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Bulk alternatives

A whole folder of CVs is still one-at-a-time; a structured export is not. If your data is already in columns, CSV import is the right tool, and Tenant Admin → Import History keeps the audit trail for both.
Client forwarded you a candidate? Import the CV from the job’s pool, stage them on Applied, and the client sees progress in the portal the same day.