Have the mandate before the search
Legitimate interest is the usual lawful basis for sourcing, and it’s strongest when there’s a real, current role behind the search. Yena’s structure supports that: searches start from a brief, and candidates connect to a mandate. A pool built “just in case” is where legal bases get thin.Reveal contacts when you intend to act
Contact details are personal data. The reveal step costs a data credit precisely so it’s a decision, not a default: reveal when you’re actually going to reach out for the mandate at hand, not for every row on a shortlist.Be answerable to the candidate
If a candidate asks where you got their data, you need an answer. Sourced profiles in Yena keep their origin and history on the candidate record, and erasure requests are handled per GDPR and candidate data.Keep the client side clean
The client portal’s Anonymize Names toggle exists for the phase before a contract is signed: the client sees profiles, not identities. That protects candidates and your placement fee at the same time.None of this is legal advice; it’s operating practice. For your firm’s specific obligations, your data-protection officer has the last word.